Hosting a CACM Workshop

The "Compellingly Attractive Chapter Meetings" workshop (CACM) is a very easy event to host. It may be offered as a stand-alone event, as a major course in a Leadership Academy (formerly COTS), in a district harmony education school (HEP) or as part of another larger event. The prospective hosting entity for a CACM workshop needs the information below.

[Hosting parameters on the other two workshops are not yet fully developed.]

Time: usually a Saturday, approximately 9 AM to 4:30 PM including a working lunch

Participants: each invited chapter sends a "participant group"— 4 or more members, specifically including their Music Director or Interim Music Director. The workshop is adaptable for as few as 18 participants and as many as 150; it is also adaptable for a mix of BHS and SAI (Sweet Adelines Inc.) or HI (Harmony Inc.) groups or only SAI or HI groups.

Ideally, participants from a chapter would include

Music Director

Associate or Assistant Music Director

Music/Performance VP

Section Leader(s)

Judge/Coach/Arranger/top Quartet person(s)

President

Membership VP

Program VP

Best pure leader in a chapter, even if this person does not currently hold a title

Hopefully, these people will repesent a diverse cross-section of the chapter membership: left-brained, right-brained, intergenerational, etc.

Hosting Chapter or other Hosting Entity Books or Provides:

a large main room with chairs and risers for all participants (up to 6 riser sections—after that more participants can be added without more risers)

smaller break-out rooms, a minimum of 4 and possibly more so that there's one for every 8-9 participants—the breakouts are singing breakouts for fine tuning and song memorization, so two breakout groups in the same room does not work. Each breakout room needs chairs and an electrical outlet—the main room may act as one of the breakout spaces

tables that can be set up for eating; trash receptacles

a liaison to work directly with the facilitator on:
         verification of site suitability before booking
         booking and pre-paying venue rent
         arrangements for AM fruit and coffee service
         arrangements for lunch and its delivery
         pre-viewing (possibly setup) of the venue the afternoon or evening before the event
         manning the check-in desk
         any miscellaneous other minor items

District or Host Chapter Provides:

contact info on the Music Director and chapter officers of each chapter who prospectively may send a chapter group—these leaders receive the emailed Invitation, information and Registration Form on behalf of their chapter

"background marketing"—talking up, encouraging chapters to send participants

21st & 7th Provides:

guidance on site selection
marketing via a letter of invitation, information and testimonials—all sent as email

handling of pre-registrations

an extraordinary Barbershopping workshop, including take home materials both as hard copy and in electronic format (CDs)

Registrations Fees Cover:

venue rent

materials

facilitator travel, room, board and incidentals

brought-in lunch

AM fruit and coffee service; bottled water and other soft beverages

Cost:

For a stand-alone workshop, the registration cost per participant is $75 and sometimes more, depending on the number of participants and the facilitator's travel costs.

When the workshop is offered as part of a larger educational event (COTS, HEP, HU) where venue, meals and facilitator expenses are covered in other ways, the only extra cost to participants might be the materials. Materials alone run $35 per participant.

Interested in hosting a workshop? Start by checking available facilitator dates: Chuck@21stn7th.com or 828-768-9303.